Terms and Conditions

Last Updated: January 2025

These Terms and Conditions ("Agreement") govern the use of services provided by [Event Company Name], located at POBOX 1072 Newark NJ 07018, including all event planning, coordination, and related services ("Services"). By using our Services, you agree to the following terms and conditions. Please read them carefully before booking or using our services.

 

1. General Terms

1.1. Agreement Binding
By engaging with our Services, you agree to abide by this Agreement, which may be updated from time to time. If you do not agree with any part of this Agreement, you must refrain from using our Services.

1.2. Event Type
The Services provided by Odyssey Event Group include but are not limited to, event planning, event coordination, venue selection, catering, staffing, equipment rentals, entertainment booking, and other related services.

1.3. Client Responsibilities
You are responsible for providing accurate and complete information regarding the event, including but not limited to event dates, location, expected number of attendees, and any other relevant details.

 

3. Event Changes

3.1. Client-Initiated Changes
Any changes to the event details (e.g., date, location, guest count, services) after booking must be submitted in writing and may incur additional charges. We will make every effort to accommodate changes but cannot guarantee availability.

3.2. Force Majeure
In the event of circumstances beyond our control (including but not limited to acts of God, weather, pandemics, strikes, or government regulations), we reserve the right to reschedule or cancel the event. We will work with you to reschedule or find alternative solutions, but we are not liable for any direct or indirect costs incurred due to such events.

 

4. Services and Responsibilities

4.1. Scope of Services
The Services provided will be as outlined in the contract. Any services not specifically listed in the agreement will be considered outside the scope and may incur additional fees.

4.2. Suppliers and Vendors
We may engage third-party vendors and suppliers to fulfill certain aspects of the event (e.g., catering, entertainment, rentals). While we select these vendors with care, we do not assume responsibility for any actions, omissions, or issues arising from these third-party services.

4.3. Client Conduct
You are responsible for the behavior of your guests during the event. Any damage to property or inappropriate behavior may result in additional charges or cancellation of the event.

 

5. Liability and Insurance

5.1. Liability
Odyssey Event Group is not responsible for any accidents, injuries, or damages occurring before, during, or after the event, except where required by law. You, the client, are responsible for obtaining any necessary insurance coverage for the event, including but not limited to general liability insurance.

5.2. Damage to Property
The client agrees to reimburse Odyssey Event Groupfor any damage to property caused by the client or their guests during the event.

 

6. Intellectual Property

6.1. Use of Name and Logo
By engaging with our services, you grant Odyssey Event Group permission to use the event's name, photographs, videos, and other media for marketing, promotional, and social media purposes. If you do not wish for such use, please notify us in writing.

 

7. Privacy and Data Protection

7.1. Data Collection
We may collect personal information (such as name, contact details, and event preferences) during the booking process. We will use this information solely for the purpose of providing our Services and will not share it with third parties without your consent, unless required by law.

7.2. Data Security
We implement reasonable security measures to protect your personal information but cannot guarantee the security of data transmitted over the internet.

 

8. Dispute Resolution

8.1. Governing Law
This Agreement will be governed by and construed in accordance with the laws of New Jersey, without regard to its conflict of law principles.

8.2. Dispute Resolution
In the event of any dispute arising from this Agreement, the parties will first attempt to resolve the issue through informal negotiation. If the dispute cannot be resolved within 30 days, it will be submitted to binding arbitration in [location].

 

9. Miscellaneous

9.1. Entire Agreement
This Agreement constitutes the entire understanding between the parties and supersedes all prior agreements, representations, and understandings, whether oral or written, relating to the subject matter hereof.

9.2. Severability
If any provision of this Agreement is found to be invalid or unenforceable, the remainder of the Agreement will remain in full force and effect.

9.3. Amendments
We reserve the right to amend these Terms and Conditions at any time. Any changes will be posted on our website, and the revised terms will take effect as of the date posted.

 

By booking and using our Services, you acknowledge that you have read, understood, and agreed to these Terms and Conditions.

For any questions or clarifications, please contact us at [contact information].

 

This Terms and Conditions document serves as a comprehensive guide for clients of your event company. It includes provisions on booking, payments, cancellations, liabilities, privacy, and dispute resolution, among others. If you have specific needs or additional clauses, feel free to let me know!